User manual for Outlook. I am looking for a downloadable manual for Outlook to help me grasp an overview of the program. This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. Can utilize the Microsoft Outlook 2016 software application on your workstation (desktop or laptop), the Outlook Web Access (OWA) via a web browser, and you can access your email via mobile applications on iOS, Android, and Blackberry devices. Use this guide to assist you in accessing your email via one of the supported formats. Ask the question you have about the Microsoft Outlook 2010 here simply to other product owners. Provide a clear and comprehensive description of the problem and your question. The better your problem and question is described, the easier it is for other Microsoft Outlook 2010 owners to provide you with a good answer.
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Important
Privacy notices
To use Microsoft Dynamics 365 for Outlook, you are required to sign in by using your credentials (an email address and password). You may choose to save this information locally so that you are not prompted for your credentials each time you open Outlook. If you do choose to save this information locally, Dynamics 365 for Outlook will automatically connect to Microsoft Dynamics 365 (online) every time you open Outlook.
After the first time you sign in and use Dynamics 365 for Outlook, the connection between your computer and Dynamics 365 (online) will always be open when you have access to the Internet. You may choose to turn off the connection between your computer and Dynamics 365 only by using a configuration setting, but if you do turn off the connection, Dynamics 365 for Outlook may exhibit decreased performance.
If you use Dynamics 365 for Outlook to track email, the email thread will be visible to users in your organization who have permission to view it.
For every email you receive, Dynamics 365 for Outlook will send Dynamics 365 (online) the sender’s email address, the recipient’s email address, and the subject line of the message. This allows Dynamics 365 (online) to validate whether or not a particular mail should be stored by the Dynamics 365 (online) service. When you track an item, a copy of that item will be maintained by the Dynamics 365 service and will be visible to other users in your organization who have the appropriate permissions. When you untrack an item, that copy is automatically deleted from Dynamics 365 (online) only if you own the item.
If you use Microsoft Dynamics 365 for Outlook, when you go offline, a copy of the data you are working on is created and stored on your local computer. The data is transferred from Dynamics 365 (online) to your computer by using a secure connection, and a link is maintained between the local copy and Dynamics 365 Online. The next time you sign in to Dynamics 365 (online), the local data will be synchronized with Dynamics 365 (online).
An administrator determines whether or not an organization’s users are permitted to go offline with Microsoft Dynamics 365 for Outlook by using security roles.
Users and administrators can configure which entities are downloaded via Offline Sync by using the Sync Filters setting in the Options dialog box. Alternatively, users and Administrators can configure which fields are downloaded (and uploaded) by using Advanced Options in the Sync Filters dialog box.
If you use Dynamics 365 (online), when you use the Sync to Outlook feature, the Dynamics 365 data you are syncing is “exported” to Outlook. A link is maintained between the information in Outlook and the information in Dynamics 365 (online) to ensure that the information remains current between the two. Outlook Sync downloads only the relevant Dynamics 365 record IDs to use when a user attempts to track and set regarding an Outlook item. The company data is not stored on the device.
An administrator determines whether your organization’s users are permitted to sync Dynamics 365 data to Outlook by using security roles.
Outlook 2010 Basic Training
The Outlook 2010 Screen
Navigation Pane
E-mail Basics
E-mail Basics: View Tab
Changing view of Reading Pane
You can change the view of your Reading Pane on the screen, moving it to the right or bottom of the screen. You can also turn it on an off.
Changing view of Navigation Pane
You can change the view of your Navigation Pane two ways as well; Normal or Minimized. You can also turn the Navigation Pane off.
Changing view of To-Do Bar
The To-Do Bar provides a Date Navigator, Appointments and Task List. You can select which features of the To-Do Bar are visible and choose between Normal and Minimized views. You can also turn the To-Do Bar off.
E-mail Basics: Creating E-mails
Microsoft Outlook User Guide 2010
Sending an E-mail
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Auto-complete and the Global Address List
Outlook has an auto-complete feature that attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past.
The Global Address List is a university-wide contact list of NU employees. It can help you find contact information and e-mail addresses, and can be accessed from the new e-mail window. We will discuss the Global Address List in greater detail later in this guide.
Working with Folders
Folders provide a useful way to manage your messages. They appear in the navigation pane. You can create folders in any structure that suits your needs.
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E-mail Basics: Signatures
Creating a Signature
Outlook 2010 allows you to create custom signatures for your messages. You may create multiple signatures to apply to messages as you see fit. Your first signature is automatically applied as your default signature and will appear on your outgoing messages. Microsoft Outlook 2010 Manual User Guide Pdf
Inserting a Signature
If you have created more than one signature, you can select which one you wish to use while composing a new message.
E-mail Basics: Rules
Calendar Basics
Outlook 2010 has a robust calendar feature for managing your time and scheduling meetings with other NU users.
Access the Outlook Calendar
Adding an Appointment
There are two ways to add an appointment to your calendar:
Adding a Meeting Request
Meetings differ from appointments in that a meeting allows you to invite attendees and reserve rooms and resources at Northwestern. When you create a meeting request, invited users will receive an e-mail invitation to which they can respond. You will receive notification when users accept, decline or propose a new time for the meeting.
There are two ways to access the New Meeting window.
Invite users to the meeting by following the same steps as adding addresses to a mail message; auto-complete attempts to predict what e-mail address you’re typing based on the addresses you’ve e-mailed in the past, while The Global Address List provides a university-wide contact list of NU employees
Contact Basics
Global Address List vs Personal Address Book (Contacts)
You have two main ways of getting access to and storing contacts. You have access to a Global Address List that contains everyone who has an NU e-mail address and a Personal Address Book for contacts inside or outside of the University. To access the Global Address List:
To Access your Personal Address Book (Contacts):
Tasks Basics
The tasks function of Microsoft Outlook is a way to keep track of daily, weekly, monthly and even yearly “to do” items. You can use tasks to help remind you of once-in-a-while tasks that you must get done, or recurring tasks that happen all the time.
Creating Tasks
Viewing Tasks/To-Do List
Your new task is now visible in two places:
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Last Updated: 20 December 2018
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